[4B Street Improvement/Economic Development Corporation Meeting on January 17, 2023.]
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TREASURER TO THE STREET IMPROVEMENT ECONOMIC DEVELOPMENT CORPORATION.
I'LL TURN IT OVER TO EXECUTIVE DIRECTOR JIMMY STATHATOS.
THANK YOU, CHAIRMAN. I APPRECIATE IT.
THE PERSON THAT WAS THE INCUMBENT FOR THIS POSITION IS NO LONGER WORKING FOR THE CITY, AND SO WHAT WE'D LIKE TO DO IS RECOMMEND THAT INSTEAD OF A SPECIFIC PERSON BE NAMED THE POSITION BE NAMED.
THAT WAY WE WON'T HAVE TO ONCE THERE'S A CHANGE, WE WON'T HAVE TO MODIFY IT EACH TIME, AND WHAT WE WOULD RECOMMEND IS THAT THE CHIEF FINANCIAL OFFICER, WHICH IS CARYN RIGGS, WHO'S THE ACM, ACTING ALSO AS THE CFO, THAT POSITION BE APPOINTED FOR THE TREASURER POSITION.
ALL RIGHT. WE HAVE A MOTION AND A SECOND.
MOTION BY MAYOR PRO TEM SABOL, AND SECOND BY MR. LOPER. ALL IN FAVOR? AND THAT PASSES 5 TO 2 ZERO.
ALL RIGHT. NEXT UP, APPROVAL OF MINUTES.
APPROVAL OF THE MINUTES OF JULY 18, 2022.
A MOTION MADE BY MAYOR PRO TEM SABOL.
SECONDED BY MR. QUIGLEY. VOTE , AND THAT PASSES 5 TO 0.
ALL RIGHT, NEXT, WE MOVE ON TO SOME NEW BUSINESS.
WE HAVE A PRESENTATION ON STREET ASSESSMENTS.
WE HAVE A PRESENTATION BY CHERYL TAYLOR, OUR DIRECTOR OF PUBLIC WORKS.
KURT KEIFER, HE IS A PRESIDENT OF IMS, AND AMIR GHANBARI, THE IMS PROJECT ENGINEER.
PREVIOUSLY, THE LAST TIME THE ASSESSMENT WAS PERFORMED IN 2018.
SO GENERALLY YOU TRY TO DO THEM 3 TO 5 YEARS OR SO.
SO THE STREET ASSESSMENT WAS PERFORMED BY IMS MIDSUMMER, AND WHAT WE TOLD YOU IN THE JULY MEETING WAS THAT THE RESULTS OF THAT ASSESSMENT WOULD BE PRESENTED TO YOU THIS EVENING.
SO THIS EVENING WE'VE GOT KURT KEIFER AND HE IS UP FROM AUSTIN THIS EVENING TO SHOW YOU THE PRESENTATION, AND THEN WE'VE ALSO GOT AMIR HERE TO ANSWER ANY OF THE HARD QUESTIONS THAT YOU MIGHT HAVE.
ALL RIGHT. THANK YOU, MR. KEIFER.
PLEASURE TO BE HERE THIS EVENING.
I APPRECIATE THE OPPORTUNITY TO PRESENT THE RESULTS FOR THIS STUDY THAT WE PERFORMED FOR YOU GUYS, AS CHERYL MENTIONED, BACK IN JUNE OF LAST YEAR, AND WE'VE COMPILED ALL THE DATA AND WE'LL BE RUNNING YOU THROUGH AN ASSESSMENT OF KIND OF SHOWING WHERE YOU'RE AT WITH THE CITY'S ROADWAYS, THE IMPROVEMENT, THE SIGNIFICANT IMPROVEMENT THAT CHERYL, JOHN, STACY AND HER TEAM HAS MADE OVER THE LAST SEVERAL YEARS IN IMPROVING THE ROADWAY CONDITIONS AND THEN ALSO RUNNING THROUGH SOME BUDGET ANALYZES THAT WE PERFORMED TO KIND OF SEE WHAT FUNDING LEVELS MIGHT BE APPROPRIATE MOVING FORWARD TO MAINTAIN AND IMPROVE THE CITY'S ROADWAY CONDITIONS.
SO NO FURTHER ADO, THE AGENDA WE'LL JUST GO THROUGH A QUICK OVERVIEW OF EXISTING CONDITIONS.
THE PROCESS THAT WE FOLLOWED IN ASSESSING THE CONDITION OF THE CITY'S ROADWAYS AND THEN SOME BASIC PAVEMENT MANAGEMENT BEST PRACTICES AND PRINCIPLES TO HOW BEST MANAGE YOUR INFRASTRUCTURE AND THEN THE ANALYZES THAT WE PERFORMED AS WELL AS SOME CLOSING THOUGHTS ON KIND OF WHAT WE SEE IN THE CITY'S ROADWAYS.
SO OVERVIEW OF PAVEMENT CONDITIONS, FIRST AND FOREMOST, THE METHODOLOGY THAT WE USED FOR ASSESSING THE CITY'S ROADWAYS WAS DEVELOPED BACK IN THE LATE 1970S BY THE US ARMY CORPS OF ENGINEERS.
THIS IS STANDARD PRACTICE FOR MUNICIPAL PAVEMENT MANAGEMENT.
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SO EVERYTHING THAT WE'RE SPEAKING TO RELATES BACK TO A STANDARD ACCEPTED IN INDUSTRY.THERE'S A TERM I'M GOING TO BE USING HERE CALLED BACKLOG, AND BACKLOG MEANS A BUNCH OF DIFFERENT THINGS TO DIFFERENT PEOPLE, BUT IN THE CONTEXT OF THIS PRESENTATION, BACKLOG IS ANY ROADWAY THAT HAS A PAVEMENT CONDITION INDEX SCORE, WHICH GOES FROM 0 TO 100 AT OR BELOW A 40.
SO, WHERE IS THE CITY AT RIGHT NOW? WELL, AT THE TIME OF THE INSPECTION THAT WE PERFORMED BACK IN JUNE, WE FOUND THAT THE NETWORK AVERAGE PAVEMENT CONDITION INDEX SCORE FOR ALL 231 CENTERLINE MILES OF ROADWAY MANAGED BY THE CITY.
WE FOUND THAT TO HAVE A SCORE OF ABOUT 69.
SO THAT'S OVERALL GOOD OKAY AND THAT'S TEETERING ON VERY GOOD.
HOWEVER, THERE WAS WORK THAT CHERYL AND HER TEAM DID AFTER OUR SURVEY IN JUNE, AND SO WHEN WE FACTOR IN THAT WORK, WE'RE LOOKING AT A NETWORK AVERAGE PCI OF 71. SO WE WENT FROM A 69 TO A 71, A GOOD TO VERY GOOD AND A BACKLOG REDUCTION OF A 10TH OF A POINT DOWN TO 2.4%.
I KNOW HISTORICALLY WHEN WE WERE KICKING OFF THE PROJECT, THERE'S A PERCEPTION THAT SOME OF THE ROADS THROUGHOUT THE CITY WERE NOT THE BEST CONDITION, AND WHAT WE THROUGH OUR ANALYSIS, WE DISCOVERED THAT THERE WAS SOME MICRO SURFACING THAT WAS DONE BACK SEVERAL YEARS AGO THAT WASN'T THE MOST VISUALLY ATTRACTIVE TYPE OF SURFACE TREATMENT , AND IT MAY HAVE LED PEOPLE TO THINK THAT THE ROADS WERE IN WORSE CONDITION THAN THEY ACTUALLY WERE WHEN IT WAS IN FACT JUST A SURFACE TREATMENT THAT WAS PEELING OFF THE ROADWAYS, BUT STRUCTURALLY, MANY OF THOSE ROADS WERE IN GOOD SHAPE SO THAT MICRO SURFACING, MANY OF THOSE ROADS HAVE BEEN REHABILITATED SINCE THEN AND SO OVERALL, WE'RE LOOKING AT A NETWORK THAT'S IN VERY GOOD CONDITION.
IT'S KIND OF LIKE CHANGING THE OIL IN YOUR CAR, NOT ROCKET SCIENCE.
SO THE PUNCHLINE HERE IS THAT IT'S REALLY MORE COST EFFECTIVE TO KEEP ROADS IN GOOD SHAPE BY APPLYING SURFACE TREATMENTS, CRACK SEALING THOSE TYPES OF ACTIVITIES, RATHER THAN WAITING FOR THE ROADS TO GET INTO A CONDITION DOWN IN THE SIXTIES OR FIFTIES WHERE WE SEE MUCH MORE RAPID DETERIORATION.
FREEZE THAW, WE DON'T GET A LOT OF IT DOWN HERE, BUT WE DO GET FREEZE THAW.
ONCE YOU GET WATER INTO THE PAVEMENT STRUCTURE, ANY TIME IT FREEZES WATER UNLIKE ANY OTHER LIQUID ON THE FACE OF THE EARTH, DOES WHAT? WHEN IT FREEZES, IT EXPANDS, AND WHEN YOU GET THAT EXPANSION IN YOUR BASE AND IN YOUR ASPHALT, YOUR ROADS START TO DETERIORATE FASTER.
SO KEEP MOISTURE OUT OF YOUR PAVEMENTS.
KEEP THEM SEALED. THAT'S THE BEST WAY TO MAINTAIN A NETWORK IN VERY GOOD, EXCELLENT CONDITION.
WHAT ARE THE GOALS? WHAT DO YOU WANT TO KEEP YOUR NETWORK CONDITION SCORES OUT.
WHAT LEVEL OF SERVICE DO YOU WANT TO PROVIDE YOUR RESIDENTS? THAT'S POLICY.
THEN WE GO OUT AND WE START DOING CONDITION ASSESSMENTS TO SEE HOW YOUR PAVEMENTS ARE DETERIORATING.
PAVEMENTS ARE THE ARE THE GIFT THAT KEEPS ON GIVING.
THEY WILL DETERIORATE, THEY BEGIN DETERIORATING THE MOMENT YOU PUT THEM DOWN.
SO IT'S AN ASSET THAT NEEDS TO BE MAINTAINED OVER ITS LIFE CYCLE, AND MANY OF THESE ROADWAYS ARE GOING TO BE HERE MANY DECADES, IF NOT CENTURIES AFTER WE'RE GONE, AND THEY'RE GOING TO BE MAINTAINED FOR A VERY LONG TIME MOVING FORWARD.
THE SURVEY THAT WAS PERFORMED, WE DROVE AROUND IN ONE OF THESE VANS THAT'S OUTFITTED WITH ALL THIS FANCY EQUIPMENT, LASER BEAMS TO ILLUMINATE THE SURFACE OF THE ROAD, 3D CAMERAS SO THAT WE CAN SEE EVERY LITTLE CRACK ON THE PAVEMENT SURFACE.
WE BASICALLY DID A COMPREHENSIVE ASSESSMENT OF THE ROADWAY CONDITIONS.
WE FOUND DIFFERENT DISTRESSES.
PAVEMENT ENGINEERS, WE HAVE NAMES FOR EVERYTHING.
THAT'S WHAT EVERYBODY COMPLAINS ABOUT.
WE HAVE CORNER BREAKS FOR CONCRETE SLABS.
NETWORK. I THINK YOU GUYS HAVE ABOUT 45 CENTERLINE MILES OF CONCRETE ROADS WHICH ARE EXCELLENT.
BUT ONCE THEY START TO FAIL, THEY'RE EXPENSIVE TO REPLACE.
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SO WE HAVE OTHER DISTRESSES FOR CONCRETE PAVEMENTS AND WE ALSO MEASURE THE BUMPINESS, WHAT WE CALL THE INTERNATIONAL ROUGHNESS INDEX, HOW MUCH COFFEE YOU'RE GOING TO SPILL ON YOUR SHIRT ON THE WAY TO THE OFFICE.SO WE CAPTURED ROUGHNESS AND RUTTING CAN BE AN ISSUE WITH FOR HYDROPLANING, ESPECIALLY AT INTERSECTIONS WHERE YOU HAVE RUTS, PEOPLE HIT THE BRAKES AND THEY SLIDE THROUGH, KIND OF LIKE THAT WATER CREATES A LAYER THAT YOU JUST KIND OF SLIDE THROUGH ON.
SO WE CAPTURED RUTTING MEASUREMENTS AS WELL.
A FEW REPRESENTATIVE CONDITIONS HERE.
THE LAST MAJOR REHABILITATION WAS ONLY A FEW YEARS AGO.
2021, A TWO INCH MILL AND OVERLAY 87.
DIFFERENT LANES AS YOU'RE PAVING A LITTLE BIT OF CRACKING ALONG THERE, BUT OTHERWISE IN GREAT CONDITION, AND THERE'S BEEN CRACK SEALING PERFORMED TO THAT ROAD TO KEEP MOISTURE OUT OF THE PAVEMENT STRUCTURE.
THIS ONE WAS DONE IN 2009, SO TEN YEARS PRIOR.
HERE'S THAT MICRO SURFACING THAT LOOKS KIND OF CRUMMY, BUT THE ROAD'S NOT IN BAD SHAPE.
IT'S JUST THE SURFACE TREATMENT IS COMING OFF.
I CAN'T BELIEVE IT'S THE 17TH OF JANUARY ALREADY.
YEAH. SO THIS GUY'S IN ROUGH SHAPE, BUT HE'LL BE REPLACED HERE PRETTY SOON.
CONDITIONS AT THE TIME OF INSPECTION.
SO IN JUNE OF 2022, AGAIN, AVERAGE PCI OF 69 WITH A BACKLOG OF 2.5%.
THE ROADWAYS, THIS CONDITION SCORE, I JUST WANT TO.
THAT DISTRIBUTION IS VERY, VERY GOOD, AND THEN WITH THE WORK DONE SINCE THE INSPECTION, YOU CAN SEE THAT SOME OF THOSE ROADS THAT WERE IN FAIR CONDITION WERE REHABILITATED AND ARE NOW IN EXCELLENT CONDITION, AND SO THAT AVERAGE SCORE JUMPS FROM 69 UP TO 71 IN A VERY GOOD CONDITION AND THE BACKLOG SLIGHTLY REDUCED.
SO WE RAN SOME ANALYZES AS PART OF THIS STUDY AND WE REALLY WANTED TO FRAME THE FRAME THE PROBLEM.
IF YOU WERE TO GO OUT AND FIX EVERYTHING, HOW MUCH WOULD YOU NEED FOR THAT? AND THEN IF YOU HAD NO FUNDING, WHAT WOULD RESULT IN THAT CASE? WELL, WHAT WE REALLY WANTED TO LOOK AT WAS WHAT IS THE IMPACT OF THE CITY'S CURRENT BUDGET AND THEN WHAT IS THE BUDGET REQUIRED TO MAINTAIN CURRENT CONDITIONS AND THE EXISTING BACKLOG? AND THEN WE JUST THREW IN THE WHAT WOULD BE REQUIRED TO FIX EVERYTHING LIKE AN UNLIMITED IF YOU COULD JUST PRINT CASH, WHAT WOULD BE REQUIRED TO TAKE CARE OF EVERYTHING? OUR APPROACH IN PRIORITIZATION OF WORK WHEN WE HAD A CONSTRAINED BUDGET, IT'S NOT WORST FIRST, WE'RE NOT TRYING TO FIX EVERYTHING THAT'S FAILED.
WE CUSTOMIZED OUR ANALYZES TO TAKE INTO ACCOUNT UNIT COSTS, CONTRACTOR COSTS THE CITY ENGAGES WITH, AND THEN WE RAN SEVERAL ANALYSIS SCENARIOS TO DETERMINE THE IMPACT OF DIFFERENT FUNDING LEVELS.
WE TOOK INTO ACCOUNT INFLATION, WHICH HAS BEEN DIFFICULT TO GET A GRIP ON RECENTLY.
IT'S BEEN UPWARDS OF 8%, BUT IT'S COME DOWN A LITTLE BIT.
WE'LL SEE. SO ALL OF THIS IS KIND OF A MOVING TARGET, BUT HERE ARE THE RESULTS OF OUR ANALYZES.
THE TOP LINE HERE, THAT'S HOW MUCH MONEY WOULD BE NEEDED TO FIX EVERYTHING.
SO THAT'S THE PIE IN THE SKY BUDGET, ABOUT $80 MILLION OVER THE NEXT FIVE YEARS TO FIX EVERYTHING, TAKE CARE OF EVERY POTHOLE, REHABILITATE EVERY STREET, AND YOU CAN SEE THAT EVEN SPENDING THAT MUCH MONEY WOULD STILL PUT YOU ONLY AT AN 85, AND SO WE'RE AT A 71 RIGHT NOW, BUT IN 85, SPENDING THAT MUCH MONEY WITH THE CITY'S CURRENT FUNDING LEVEL, WHICH IS AROUND 2.5 MILLION PER YEAR, WE'D END UP WITH A PCI SCORE OF 67.
SO YOU DROP BACK FROM VERY GOOD DOWN INTO GOOD AND THE BACKLOG WOULD GO FROM ABOUT 2.4% UP TO 5.9%.
[00:15:02]
SO I DON'T WANT EVERYONE TO REMEMBER THESE SPECIFIC NUMBERS, BUT THE TREND IS THE IMPORTANT THING.WE'RE DETERIORATING PAVEMENTS, YOU KNOW, WITH LIMITED HISTORICAL DATA TO WORK WITH.
SO THE TREND IS THAT IT WOULD BE THE BACKLOG WOULD BE SLIGHTLY INCREASING AND THE PCI SCORE WOULD BE GOING DOWN AS WELL, AND THEN IF BASICALLY NOTHING WAS SPENT AT ALL OVER THE NEXT FIVE.
SO READ THIS BAR CHART IS SHOWING PAVEMENT, THE PAVEMENT, CONDITION DISTRIBUTION, AND THEN THE Y AXIS IS SHOWING THE PERCENTAGE OF THE NETWORK BY AREA. SO CURRENT NETWORK DISTRIBUTION IS SHOWN IN RED.
THAT'S THE 71 AND THE 2.4% BACKLOG, AND THEN IF WE FOLLOW THE CITY'S CURRENT BUDGET OVER THE NEXT FIVE YEARS, WE WOULD ANTICIPATE THAT THE DISTRIBUTION WOULD LOOK A LITTLE BIT MORE LIKE WHAT'S IN BLUE THERE.
SO WE'D SEE STILL QUITE A FEW ROADS IN EXCELLENT CONDITION AND VERY GOOD.
WE'D SEE A REDUCTION IN GOOD, BUT AN INCREASE IN THE FAIR, MARGINAL AND POOR ON THAT FRONT.
SO AGAIN, I JUST WANT TO REITERATE THAT THE CITY'S CURRENT CONDITIONS FOLLOWING THE REHABILITATION WORK THAT WAS DONE IN 2022 POST SURVEY PUT THE AVERAGE CONDITION AT 71, WHICH IS JUST RIGHT, STRADDLING THE VERY GOOD AND GOOD.
IT'S IN THE VERY GOOD CATEGORY, AND THEN WITH BEDFORD'S CURRENT BUDGET OF 2.5 MILLION PER YEAR, WE'D BE LOOKING AT A RESULTING PCI SOMEWHERE AROUND 67 AT THE END OF FIVE YEARS, AND A BACKLOG OF ABOUT 5.9%.
AGAIN, CURRENT PCI IS 71 WITH A BACKLOG OF 2.4%, AND THEN TO MAINTAIN THE CURRENT PCI SCORE, WE'D NEED A BUDGET OF APPROXIMATELY 5.2, AND THAT WOULD RESULT AGAIN AT PCI 71 AND A BACKLOG OF 2.6, AND THEN IF WE WANTED TO MAINTAIN THE CURRENT BACKLOG AT 2.4, THAT'S A LITTLE BIT MORE AGGRESSIVE.
WE'D BE LOOKING AT A BUDGET OF APPROXIMATELY $10 MILLION A YEAR, AND THAT WOULD RESULT IN A PCI SCORE OF 78, WHICH IS KIND OF GETTING CLOSE TO WHAT WE IN PAVEMENT MANAGEMENT CONSIDER THEORETICAL OPTIMAL NETWORK AVERAGE CONDITION FOR THE MOST COST EFFECTIVE MANAGEMENT OF A NETWORK, WHICH IS RIGHT AROUND 80.
SO WITH THAT, I THINK THAT'S THE END OF OUR PRESENTATION FOR THIS EVENING.
SO ANY QUESTIONS? QUESTIONS? SURE.
SO YOU RECOMMEND, IF YOU WANT TO KEEP IT WHERE IT IS NOW AT 71 PCI, IT'D BE $5.2 MILLION A YEAR, WHICH IS DOUBLE WHAT WE'RE DOING CURRENTLY ON OUR BUDGET, BUT THEN IF WE WERE TO DROP BACK TO A 65 PCI, YOU'RE RECOMMENDING 1.98 MILLION A YEAR, WHICH IS NOT DOUBLE DOWN.
I MEAN IT'S NOT A LINEAR BECAUSE THE.
SO COMING BACK TO THIS WAY BACK HERE.
SO THIS THE CHANGE IN CONDITION WHEN YOU'RE WHEN YOU'RE KIND OF CROSSING THAT THRESHOLD FROM A PCI SCORE OF APPROXIMATELY A 55 AND GOING BELOW THE COST FOR REHABILITATION GOES UP SIGNIFICANTLY.
SO IT'S NOT NECESSARILY A LINEAR.
RESULT WITH BUDGETS, IT DOESN'T NECESSARILY ADD UP PERFECTLY.
DOLLAR FOR DOLLAR IN TERMS OF PCI INCREASE OR DECREASE.
OH, MAYBE CHERYL MIGHT HAVE TO ANSWER THIS.
WHERE WERE WE IN 2018 WITH OUR PCI? THE ASSESSMENT THAT WAS PERFORMED IN 2018, THE OVERALL NETWORK, PCI, WAS 62.9.
SO IN FOUR YEARS TIME, WE'VE REALLY IMPROVED QUITE A LOT.
WE'VE GOT BEDFORD ROAD IN THE PLAN AS WELL.
YOUR NORMAL NEIGHBORHOOD STREET IS IS A LOT NARROWER, WHEREAS YOU KIND OF GET MORE POINTS FOR THE HARDWOOD AND THE FOREST RIDGE. GOTCHA.
[00:20:01]
TRAIL SOON. BROWN TRAIL WILL BE COMING IN FUTURE YEARS.WE HAVE SOME UTILITY WORK ON THE SOUTH SIDE AND SOME COORDINATION ON THE NORTH SIDE.
THIS YEAR WE'RE LOOKING AT BEDFORD ROAD, SO WE'VE COMPLETED THE SOUTH HALF AND SOUTH OF THE HIGHWAY AND THEN THIS SPRING WILL BE DOING THE NORTHERN PART FROM STATE HIGHWAY 183 TO CENTRAL.
SO THOSE ARE SOME OF THE BIG ONES COMING.
ANY OTHER QUESTIONS? ALL RIGHT, MR. QUIGLEY? SURE.
OKAY. SO A 15% DROP IN CONDITION.
DOES THAT EQUAL IS THAT TELLING US THAT WE'LL NOW HAVE 15% LESS PAVEMENT LIFE? I DON'T UNDERSTAND THE MEANING OF THE TWO 15%.
SO AT THE TOP, STARTING WITH 40% OF PAVEMENT LIFE, WE'RE BASICALLY SEEING A DROP.
WE'RE SEEING THAT FIRST 40% OF ITS LIFE BEFORE IT HAS TO BE REHABILITATED.
WE'RE SEEING ONLY TYPICALLY A 15% DROP IN PAVEMENT CONDITION INDEX SCORE.
SO YOU'RE GOING FROM OVER 40% OF THE LIFE OF THE PAVEMENT.
YOU'RE SEEING THE SCORE GO FROM 185, AND SO THAT'S YOU HAVE A LOT OF TIME TO DO PREVENTIVE MAINTENANCE ON THE ROAD DURING THAT 40% OF ITS LIFE TO KEEP IT IN GOOD CONDITION.
OKAY, AND THEN THE 15% OF PAVEMENT LIFE? THEN THE NEXT 15% FROM 40% TO 65%.
YOU'RE LOOKING I'M SORRY, FROM 40%, YOU'D BE GOING TO 55%.
THAT'S USUALLY WHERE YOU START TO SEE THE INITIAL CRACKING ON THE PAVEMENT.
SEE HOW THAT CURVE KIND OF THE SLOPE ON THE CURVE.
IT'S STARTING TO IT'S GOING DOWN FASTER.
SO YOU'RE SEEING A REALLY RAPID DETERIORATION IN PAVEMENT CONDITION, LIKE THE HEALTH IS DECREASING REALLY, REALLY RAPIDLY OF THE PAVEMENT, AND THAT'S WE'RE TRYING TO DO WE'RE TRYING TO TARGET REHABILITATION BEFORE YOU GET TO THAT RAPID DECLINE IN PAVEMENT LIFE.
THANKS. SURE. THE OTHER QUESTIONS.
GOOD EVENING. I'D LIKE TO PRESENT ITEMS FOUR AND FIVE TOGETHER, IF THAT'S OKAY.
ITEM FOUR IS THE STATUS UPDATE ON THE PROJECTS AND ITEM FIVE IS THE CIP AMENDMENT TO ADD PROJECTS TO THE CURRENT FISCAL YEAR'S LIST.
ALL RIGHT, PRESENTATION OUTLINE.
WE'LL REVIEW THE PROJECTS THAT WERE COMPLETED LAST FISCAL YEAR AFTER YOUR JULY MEETING STATUS UPDATE OF THE CURRENT YEAR'S PROJECTS AND THEN THE CIP AMENDMENT TO ADOPT THE NEW PROJECT LIST, AND THEN WE WILL END WITH AN UPDATE ON SOME OTHER PROJECTS.
WE SHOWED YOU PICTURES OF THE HARWOOD ROAD PROJECT IN JULY, AND SINCE THEN, I THINK IT'S MID-AUGUST.
FOREST RIDGE DRIVE WAS COMPLETED BETWEEN HARWOOD ROAD AND BEDFORD ROAD.
SO THESE ARE THE LOCAL STREETS THAT WERE PAVED LAST YEAR.
PAVING HAS GENERALLY BEEN ACCOMPLISHED DURING THE SUMMER MONTHS.
THESE ARE PHOTOS OF SOME OF LAST YEAR'S STREETS THAT WERE COMPLETED AFTER THIS BOARD'S JULY MEETING , AND THIS IS THE OVERALL CITYWIDE MAP OF ALL OF THE PAVING PROJECTS FOR LAST YEAR.
ARE THERE ANY QUESTIONS ABOUT LAST FISCAL YEAR'S PROJECTS? YOU DID THAT SPECIAL TECHNIQUE OVER BY TENNIS DRIVE AND DIDN'T THEY BLOCK OFF ROADS FOR THE RESIDENTS TO GO IN THERE AND IT WAS A SPECIAL THING YOU WERE TESTING AND THAT TURNED OUT WELL? IT DID.
IS THAT ON THE MAP AND THE GOLD?
[00:25:02]
THOSE ARE THE GOLD. THAT'S CORRECT.THANK YOU. YES, SIR? SO WHAT DO WE DO AT CHEEK-SPARGER? [INAUDIBLE] UNDER THE HIGHWAY? CHEEKS-SPARGER ROAD AT STATE HIGHWAY 121, WE SIGNED AN INTERLOCAL AGREEMENT WITH THE CITY OF EULESS, TXDOT IS PERFORMING CONSTRUCTION. IT WILL BE PERFORMING CONSTRUCTION NEXT FISCAL YEAR.
THEY ARE ADDING LEFT TURN LANES AND DOING SOME SIGNAL MODIFICATIONS AND SIDEWALKS AND ADA RAMPS.
GOOD, AND NOW THAT THIS IS ON THERE, BUT HAVE YOU DRIVEN ON CUMMINGS UNDER 121? YES, THAT IS A TXDOT ROADWAY AND WE'VE BEEN IN TOUCH WITH THEM.
[CHUCKLING] WE HAVE CONTACTED TXDOT SEVERAL TIMES.
IS THAT THE WHATEVER IT WAS CALLED THE MICROSERVICE BECAUSE IT'S PRETTY DETERIORATED.
IT DOESN'T LOOK THE SAME AS FOREST RIDGE AND HARWOOD ROAD.
IT JUST SEEMS LIKE IT'S JUST BEEN A LITTLE WHILE.
THANKS. IT IS. [INAUDIBLE] YEAH.
OKAY, SO MOVING ON TO THIS FISCAL YEAR, THE THOROUGHFARES INCLUDE BEDFORD ROAD FROM CENTRAL DRIVE ALL THE WAY DOWN TO BROWN TRAIL AND SIMILAR TO LAST YEAR, IMPROVEMENTS TO THE THOROUGHFARES WILL BE A COMBINATION OF COUNTY COOPERATIVE AND REYNOLDS ASPHALT INTERLOCAL AGREEMENT WITH THE CITY OF GRAND PRAIRIE. SO BEDFORD ROAD SOUTH FROM BROWN TRAIL TO STATE HIGHWAY 183 WAS COMPLETED BEFORE THE HOLIDAY.
BEDFORD ROAD NORTH FROM 183 TO CENTRAL DRIVE IS ANTICIPATED TO BEGIN NEXT MONTH.
TARRANT COUNTY IS SCHEDULED TO BE HERE IN MARCH TO COMPLETE MCLAIN AND SCHUMAC.
THE INTERLOCAL AGREEMENT WITH TARRANT COUNTY WILL BE ON THE JANUARY 24TH CITY COUNCIL AGENDA.
HOW LONG DO YOU THINK BEDFORD ROAD WILL TAKE TO COMPLETE? I THINK IT TOOK THEM 3 TO 4 WEEKS ON THE SOUTH SIDE.
SO I ANTICIPATE PROBABLY THE SAME ON THE NORTH SIDE.
WE'VE ALREADY--OUR CONTRACTOR HAS ALREADY COMPLETED SOME CURB REPAIRS IN ANTICIPATION OF THAT PROJECT.
SO WE'VE ALREADY LOOKED AT THE CURBS AND EVERYTHING.
SO WHENEVER THEY'RE READY TO GO, THEY'LL BE IN AND OUT PRETTY QUICKLY.
SO THESE ARE THE BROWN TRAIL TO STATE HIGHWAY 183 PHOTOS OF BEDFORD ROAD.
THESE ARE THE BEFORE PHOTOS, AND THEN THESE ARE THE AFTER PHOTOS.
SO THE NEXT SECTION THAT'S ANTICIPATED TO BEGIN NEXT MONTH FROM 183 TO CENTRAL DRIVE, THESE ARE THE BEFORE PHOTOS AND THESE WILL BE COMPLETED IN THE SPRING. SO FISCAL YEAR LOCAL STREETS.
ADDITIONAL STREETS WERE PRIORITIZED FROM THE DATA COMPILED IN THAT STREET ASSESSMENT.
THERE ARE ALSO STREETS THAT ARE ADJACENT TO THE NEW GENERATION'S PARK, WHICH WILL HAVE A GRAND OPENING ON SATURDAY, AND IT ALSO INCLUDES THE ENTRANCE TO THE PARK ALONG DOUG RIVERS ROAD. ALSO INCLUDED IN THIS FISCAL YEAR, STREETS ARE CONSTRUCTION OF DEUCE DRIVE, WHICH IS SOUTH OF 183, JUST WEST OF BROWN TRAIL THAT IS CURRENTLY UNDER DESIGN, AND WE ANTICIPATE GOING TO CONSTRUCTION THIS YEAR, AND THEN THE DESIGN OF BRIAR DRIVE, WHICH WILL INCLUDE UTILITY AND DRAINAGE IMPROVEMENTS AND WOULD BE CONSTRUCTED IN A SUBSEQUENT FISCAL YEAR.
SO THESE ARE PHOTOS OF THE LOCAL STREETS THAT HAVE ALREADY BEEN COMPLETED.
THESE WERE DONE PRIOR TO THE HOLIDAYS.
WALTER STREET IS ON THE BOTTOM RIGHT.
WALTER STREET, ALL THE PAVING AND THE DRIVEWAYS ARE NOW COMPLETE.
SO WE WILL BE COORDINATING WITH TARRANT COUNTY.
SO THIS IS THE PAVEMENT PRESERVATION.
WE DID A TRIAL RUN OF THIS LAST YEAR, AS YOU MAY RECALL.
IT WAS DONE IN SEVERAL NEIGHBORHOODS.
SO IT'LL HAVE AN AVERAGE OF ABOUT 75.5, WHICH MADE THEM GOOD CANDIDATES FOR THE HA5 TREATMENT WHICH WILL CONTINUE TO PRESERVE THE GOOD TO EXCELLENT STREETS BY SLOWING DOWN DETERIORATION PROCESS, THEREBY MAXIMIZING 4B DOLLARS FOR OTHER STREETS THAT NEED IMPROVEMENTS.
[00:30:08]
THE TOTAL NUMBER OF STREETS THAT ARE PLANNED FOR THIS YEAR.IT'S THREE NEIGHBORHOODS, SO IT'S ABOUT 22 STREETS.
SO HOW DID THE [INAUDIBLE] TAKE THE PROCESS BECAUSE I KNOW THEY COULDN'T GO ON THE STREET FOR 24 OR 48 HOURS, 24 HOURS FROM THE TIME THAT THEY STARTED.
WE HAVE ANY PROBLEMS, ANY ISSUES OR? WE HAD CALLS ASKING WHEN.
WE MADE SURE THAT WE PUT IT OUT ON OUR SOCIAL MEDIA.
WE MADE SURE AND SENT OUT EMAILS THEY HAD A BEDFORD PAGE ON THEIR WEBSITE.
SO WE TRIED TO DIRECT EVERYBODY TO THE WEBSITE.
WHEN IS MY STREET BEING DONE? WHERE CAN I PARK? WHAT CAN I DO? THERE WERE I MEAN, MAINLY IT WAS JUST A LOT OF QUESTIONS.
IT WAS SOMETHING KIND OF NEW, BUT FOR THE MOST PART, IT SEEMED TO GO REALLY PRETTY WELL.
THERE WAS, I THINK, ONE VEHICLE THAT THEY HAD TROUBLE WITH.
SO IT ACTUALLY WENT REALLY PRETTY SMOOTHLY.
THANK YOU. SO THIS IS THE CITYWIDE MAP OF THE STREETS PLAN FOR IMPROVEMENTS THIS FISCAL YEAR , AND THIS ONE ALSO INCLUDES, I THINK LAST FISCAL YEAR WE HAD ALSO SHOWN YOU, CAROLYN DRIVE IN FRONT OF THE BEDFORD JUNIOR HIGH AND WAYSIDE DRIVE. THOSE TWO STREETS WERE NOT COMPLETED BEFORE THE END OF THE FISCAL YEAR LAST YEAR.
SO WE JUST ROLL THOSE OVER INTO THIS YEAR AND THOSE ARE INCLUDED ON THIS ACTIVE PROJECTS MAP.
ITEM FIVE ON YOUR AGENDA THIS EVENING IS APPROVAL OF THE AMENDMENT TO THE CIP FOR FISCAL YEAR 22-23.
THE TABLE AT THE TOP SHOWS THE ADDITION OF THE VEHICLE DETECTION SYSTEM FOR CITYWIDE TRAFFIC SIGNALS THAT WERE APPROVED IN DECEMBER AND THE ADJUSTED PRICES FOR THE PAVING PROJECTS IN COORDINATION WITH TARRANT COUNTY.
SO THOSE ARE THE PINK UP AT THE TOP TABLE.
ARE THERE ANY QUESTIONS ON THE FIVE YEAR CIP AMENDMENT? ANYBODY HAVE ANY QUESTIONS? NO. OKAY, ALL RIGHT, AND THEN TO UPDATE YOU ON THESE OTHER PROJECTS, THE DESIGN OF BROWN TRAIL CONSTRUCTION RECONSTRUCTION PROJECT, INCLUDING THE ADDITION OF MEDIANS, WILL BE PUSHED OUT TO NEXT FISCAL YEAR AS THIS PROJECT HAS NOT BEEN BUDGETED YET.
CHEEK-SPARGER ROAD WIDENING FROM BEDFORD ROAD TO HERITAGE IS WITHIN THE CITY LIMITS OF COLLEYVILLE.
AT THIS TIME WE ANTICIPATE DESIGN BEGINNING LIKELY NEXT FISCAL YEAR, SO WE SHOULD HAVE SOME MORE INFORMATION ON IT AT THE JULY BUDGET MEETING, AND THEN STATE HIGHWAY 121 AT CHEEK-SPARGER, PLANS ARE AT 30% DESIGN WITH TXDOT AND CONSTRUCTION IS ANTICIPATED TO BEGIN NEXT FISCAL YEAR.
ON THE CHEEK-SPARGER EXPANSION, THAT'S COLLEYVILLE IS HANDLING IT.
THE ONLY THING IT'S GOING TO COME INTO, IF I'M NOT MISTAKEN, IS OUR RIGHT OF WAY FOR THE UTILITY RIGHT AWAY, BUT THEY'RE GOING TO REDUCE SOME OF OUR DRAINAGE SYSTEMS AND ALL OF OUR LINEAR TRAIL? YES, SIR, THE TRAIL IS GOING TO BE TEN FEET ON OUR SIDE AND FIVE FEET ON COLLEYVILLE'S SIDE.
BEFORE A MOTION, ANY OTHER QUESTIONS? ENTERTAIN A MOTION.
MOVE WE ACCEPT. MOTION MADE BY BOARD MEMBER SCHULZ.
SECONDED BY BOARD MEMBER QUIGLEY.
THANK YOU, CHERYL, FOR ALL YOU DO.
ALL RIGHT. NEXT UP, MISS CARYN RIGGS, OUR ASSISTANT CITY MANAGER.
GOOD EVENING, SO I JUST WANTED TO GIVE YOU A QUICK UPDATE ON KIND OF WHERE WE ARE.
[00:35:03]
SO WE'RE ONLY ONE QUARTER INTO THE FISCAL YEAR, SO THAT'S AS OF DECEMBER 31ST, 2022, AND SO REVENUE YEAR TO DATE WE'RE AT $326,791, WE ONLY HAVE TWO AREAS OF REVENUE IN THIS FUND AND IT'S THE SALES TAX AND INTEREST INCOME AND AUCTION PROCEEDS, WHICH WE HAVEN'T HAD AN AUCTION YET THIS YEAR.SO WHAT YOU'LL NOTICE WE CHANGED OUR ACCOUNTING PRACTICE LAST YEAR, SO SALES TAX RECEIPTS ARE ACTUALLY GIVEN TO THE CITY TWO MONTHS AFTER THE SALES OCCUR. SO THAT'S WHY YOU SEE ZERO FOR BOTH OCTOBER AND NOVEMBER.
THOSE SALES ACTUALLY PERTAIN TO LAST FISCAL YEAR.
SO IT LOOKS A LITTLE SAD BECAUSE WE ONLY HAVE ONE MONTH OF SALES TAX IN THERE.
SO BUT SO WE ARE AT SALES TAX FOR DECEMBER CAME IN AT 5.65% HIGHER THAN THE PREVIOUS YEAR.
INTEREST INCOME IS ACTUALLY DOING REALLY, REALLY WELL.
WE HAD A CD THAT WAS MATURING AT THE END OF NOVEMBER AND WE'VE ASKED OUR CONSULTANTS TO GO OUT AND DO TWO DIFFERENT BIDS, IF YOU WILL. SO THEY GO OUT AND THEY GET SOLICITATIONS FOR CDS BUT ALSO FOR SECURITIES, AND THEN WE HAVE THE ABILITY TO EVALUATE WHICH ONES IN THE BEST INTEREST.
WE WERE KIND OF IN A UNIQUE POSITION BECAUSE THIS ONE OCCURRED RIGHT BEFORE THE THANKSGIVING HOLIDAY, SO WE ACTUALLY ONLY DID CDS THIS TIME, BUT IT CAME IN AT 4.85%. SO WE WERE ABLE TO REINVEST A CD THAT WAS AT 0.35%, AT 4.85%.
SO THAT'S FANTASTIC FOR THIS FUND AND THAT'LL JUST GO INTO OUR FUND BALANCE.
SO EXCITING NEWS, AND LET'S SEE, EXPENDITURES THROUGH THE END OF DECEMBER IS AT 682, AND SO AGAIN, OUR YEAR TO DATE TOTALS, INTEREST OR INCOME OVER REVENUES LOOKS A LITTLE WONKY, BUT IT'S JUST BECAUSE WE ONLY HAVE ONE YEAR OR ONE MONTH OF SALES TAX.
I DID WANT TO POINT OUT ONE THING.
I DID NOTICE I HAD A TYPO ON MY FINANCIAL.
I'LL GET THAT CORRECTED BEFORE NEXT TIME I PRESENT TO YOU OVER THE SUMMER.
YOU GET LITTLE TIME TO FIX THAT.
I DO RIGHT NOW. [CHUCKLING] ALL RIGHT, 'WE HAVE ANY QUESTIONS? ALL RIGHT.
ENTERTAIN A MOTION TO ADJOURN.
I MOVE WE ADJOURN. SECOND. ALL IN FAVOR.
ALL RIGHT, THANK YOU.
* This transcript was compiled from uncorrected Closed Captioning.